DREAMLAND VILLA BOARD OF DIRECTORS MEETING

OCTOBER 10, 2000

Vice President Jim Cook opened the meeting and requested the secretary call the roll of officers and directors. Present were: Jim Cook, Mary Anne Glauner, Syb Gullickson, Bill Henslin, Mitch Lundquist, Don Miller, Russ Peck, Paul Quinney, Bob Roberts, Lowell Thomas and Dick Young. Absent and excused were: Max Clevenger, Bob Anderson and Emmett Wenzel.

It was moved by Russ Peck, seconded by Bill Henslin, to accept the oral resignation of President Maryann Benson. Motion carried by a 6-4 vote.

Jim Cook assumed the role of president by virtue of Roberts Rules of Order which states the vice president automatically becomes president upon the resignation of the president. He then spoke on letting the past be put to rest, and that we move forward. The board was then called to recess on a motion by Syb Gullickson, seconded by Mary Anne Glauner to allow the open forum to begin. Motion carried.

OPEN FORUM

Pat Kane spoke on the board purchasing new variance rules from Maricopa County for a price of $20.

Bert Olsen registered a complaint on the sound systems used by the board in both Farnsworth and Read Halls. He also stated the 911 telephones are not accessible enough for disabled persons.

Berenice Holenks discussed the Bingo equipment needed to continue the activity. Some equipment is needed for this purpose.

Bob White accused some board members of a conspiracy for power.

Billie Burham said rumors are circulating that the pools would be closed in the summer. This is not true and will not happen.

Marge Davis criticized the board for actions resulting from the September Board Meeting and that some board members are exempting themselves from DVCC rules.

Tom Partington criticized the board for the manner in which they handled the mistakes of Maryann Benson. He also said some streets need repair resulting from the latest paving.

Gene Murawski asked where we are on the formation of a homeowner's associations.

Bill Henslin stated there are some streets that are not as good as they should be as a result of the latest paving.

Dave Gleason, employee, spoke on the need for a new tin shed to replace the one in use at Read Hall.

President Cook responded to some comments made in the Open Forum. We will purchase the latest rules from the County and make them available to residents. Sound systems will be updated soon. Disabilities problems will be referred to the appropriate committee. The homeowners association issue will have to have more input from members before any action can be taken. The shed problem will be solved.

Meeting called to order. Approval of the September minutes as amended to read that the Constitution and By-Law changes will be acted on in November, published twice in the Citizen, reviewed in January, and voted on in February. Treasurer's report printing not included. Bingo supplies was not indicated as being tabled. Mary Anne Glauner moved to remove Maryann Benson from office, but Emmett Wenzel's second was not recorded. May minutes were not approved as printed.

The Treasurer's report showed $158,283 for a loss of $17,685 for the month of September. Russ Peck, treasurer, stated there were several areas where we are over budget. The library was named as one. Peck also stated that year to date revenues exceed expenses by $90,000 but this could be misleading due to some funds set aside for projects but not yet expended.

President Cook stated the treasurer changed the monthly report to reflect a better understanding of revenue and expenses. This will enable board members to more accurately monitor their committee expenses. Gullickson asked for a meeting to have treasurer better explain the new method of reporting.

President Cook changed the format to include input from the members present on matters addressed in the board agenda only.

Mary Anne Glauner stated the Ad Hoc committee report will be given at the November meeting.

Syb Gullickson reported 194 participated in indoor and outdoor recreation and 187 in Bingo.

Syb Gullickson reported we had 48 at Canasta, 194 at Computers, 138 at poker, 89 at bridge, 68 at cribbage, euchre had 58.

Don Miller reported on newcomers dates are always the last Monday of the month.

Bob Roberts discussed pool repairs and building committee activities.

Dick Young gave dates and times of upcoming entertainment and that members can access entertainment dates on their computers.

Mitch Lundquist reported the library had 234 circulation, 66 served and 84 volunteer hours.

Dick Young reported on status of the sign to be erected at Read Hall. Prices vary from contractors prices of $7,500 to our using local talent for about $2,500.

Russ Peck addressed board member attendance. Mitch Lundquist asked for a ruling of poling members at their summer residences. Is this legal? A response will be provided at the November board meeting.

A discussion was held on realtors selling to under 55. What can we do?

Syb Gullickson talked on the condition of the flowers around the halls. The Garden Club and the Library Club will unite on a fundraisers sale on November 11 at Read Hall.

Garbage will be picked up by Discount Disposal at $9 per month members only.

.It was moved by Mary Anne Glauner, seconded by Paul Quinney to adopt the rental policy for Read and Farnsworth Halls as per revision of 10/2000. Motion was amended on a motion by Don Miller, second by Dick Young to pay up to $22.50 per hour for security guards. Russ Peck moved to change the rental price for members at Read Hall to $75 instead of $100. Second by Bill Henslin. Motion carried with both amendments.

Syb Gullickson discussed Easter Sunrise services to be held at the bandshell.

Bill Henslin moved to purchase small American Flags (18 x 14 inches) which will be made available to DVCC residents to place on corners of streets nearest their residence at a price of $66 per hundred flags. Second by Mary Anne Glauner. Motion carried.

Mitch Lundquist is visiting other communities to determine how they honor volunteers.

President Cook reported we will be finalizing the purchase of the easement soon. Farnsworth is in the process of validating the easement boundries.

No report on soundproofing at this times.

Mary Anne Glauner announced that DVCC will have an Activities Day to be held on January 6 at Farnsworth Hall.

Any corrections to the directory must be received by October 31.

The Christmas Decoration Contest will be limited to MEMBERS ONLY if we sponsor it again, stated Dick Young.

It was moved by Syb Gullickson to rescind the motion made in May to purchase 40 chairs for Read and to give the old 40 to John's Villa. Second by Russ Peck. Carried.

President Cook discussed use of Farnsworth Hall by Rural Metro and the Mesa Fire Depts. to honor a young hero. Mary Anne Glauner moved to allow Rural Metro and Mesa Fire to use Farnsworth free of charge for this event. Second by Russ Peck. Motion carried.

Russ Peck moved to purchase microphones and cords for up to $1,000 before next Board meeting. Second by Bob Roberts. Paul Quinney moved to amend the motion to allow up to $2,999.99 for this purpose. Second by Mary Anne Glauner. Another amendment was offered to include amps if needed. Bob Roberts moved, Russ Peck seconded. Motion carried with amendments intact.

Russ Peck moved for the following resolution to remove Maryann Benson's name from the list of DVCC officers who can sign checks on DVCC accounts. Seconded by Mary Anne Glauner.

Be it resolved that Maryann T. Benson's name shall be removed as an authorized signature and that James E. Cook's name as President shall be added as an authorized signature on Dreamland Villa Community Club, Inc. bank accounts held at the National Bank of Arizona.

Be it further resolved that the names of Russell G. Peck, Paul R. Quinney, Richard K. Young and Mary Anne Glauner shall remain as authorized signatures on Dreamland Villa Community Club, Inc. bank accounts held at the National Bank of Arizona. Motion carried by a 10-0 vote.