MINUTES OF BOARD OF DIRECTORS MEETING

MAY 8, 2001

OPEN FORUM

Bernice Holenka #1931, spoke on the Bingo issue. She stated that the Bingo front money would be repaid from 10% of net profits. Then rent would be paid at 10% of the net profits.

Marge Hawkins #1820 wishes to thank the Easement people for the work accomplished in cleaning up the Easement and making it enjoyable.

Kathv Peck #10. Spoke on what she felt was an abuse of power by a member of Help Services in denying her disabled husband the use of a wheelchair when he went to Ohio for the summer that he has been using for more than 4 years.

Meeting Called to order at 9:17 A.M

Roll Call of Officers

Glauner; Gullickson; Henslin; Miller; Peck; Roberts; Wenzel; Young; Potter; Madsen; Meade; Jones and White were present. Excused Andersen; and King.

Miller withdrew his motion of the approval of the Minutes of March General Membership Meeting. He moved to approve the minutes of the March Board meeting as printed. 2nd Wenzel. Approved. Gullickson stated that Robert Andersen's name is misspelled throughout the minutes. Miller moved to approve the April minutes as printed. Glauner stated there was an error in the April minutes regarding the motion made by Peck. The minutes should have read "Peck moved to change the bylaws to state that the annual audit be done when the new Board of Directors is elected, March of each year. 2nd by Jones. It was recommended that it be sent to the Ad Hoc Committee for review. Miller moved to approve April minutes as corrected. 2nd Wenzel. Minutes of April Meeting Approved.

TREASURERS REPORT

Report filed for audit. Peck further stated on the status and improvement in the financial condition of the club due to the Sprint contract; World Publishing paying its bill and the Hally Loe concert agreement.

COMMITTEE REPORTS

Roberts, head of the Pool Committee, stated that a member had called his home to state she had developed a rash which she felt was from the Read swimming pool. Roberts stated that the new salt-chlorinating system had nothing to do with causing a medical problem.

Gullickson moved that the Quilting Club be moved to Read Hall on Mondays at 1:00 PM through September. 2nd Jones. Discussion followed: Miller, Peck, Wensel and Glauner spoke. It is not necessary for activity scheduling to be brought before the Board in the form of a motion. Motion withdrawn.

Potter gave the attendance report for the Library, Patrons 106; circulation 311; and Volunteer Hours 86.

Wenzel spoke on the completion of the block building for the Shuffleboard Club. The walls of the building are up, the roof will be completed this summer. He further discussed next year's expenses of maintenance of the facilities with energy expected to increase 6%, other anticipated expenses to amount to approximately $81,000.00. He expects a shortage of $10,000.00.

Miller stated that he had 7 people at Newcomers. He also stated he wished Realtors would bring new homeowners to the office so we could inform them of the availability of services at the Clubs as well as register them.

Glauner stated the profit from the Pancake Breakfast was $857.03, not the $407.03 as originally reported and we received the refund of $28.45 from Krusteaz Company for the pancake batter.

Glauner said the status of the Bocci Ball courts are such that the base was poured last week, the curbs will be poured later this week and expected completion early in June. A call came into the office from the City of Mesa Special Olympics Committee requesting the use of our Bocci Ball Courts and after polling the Board it was approved unanimously. They will begin play Wednesday, June 13th at 6:30 PM and every Wednesday after that through the month of September. Glauner said DVCC received an invitation to a luncheon banquet for the Special Olympics to be held on the 17th of May, no one is able to attend. They wish to present out Club with a plaque honoring us for our contribution to the Special Olympics. She suggested that perhaps they would like to come to our General Membership Meeting in November to present the plaque to our membership. They have agreed to do so.

Glauner read the results of the Member Survey of March 13th. The entire survey will be printed elsewhere in the Citizen.

Bingo attendance was Wednesday 136; Thursday 62, total for the month 198.

Exercise Room attendance for April was 136 members used the equipment.

Ceramic Class attendance was 13 sessions, 291 members and 78 volunteer hours.

Lapidary Shop was 213 work hours 2 guests worked 4 hrs, and 7 visitors.

OLD BUSINESS

Realtor Relations Committee recommendations to be implemented.

Policy regarding eating in the pool areas. Gullickson read rule #7 which discussed the 'no eating in the pool areas' rule. Maricopa County states that there must be 4 ft. walkways around the pool and you may eat behind this walkway. Discussion followed, Gullickson; Glauner; Wenzel; and Roberts.

Volunteer Guidelines, Potter moved to accept the Volunteer Recognition Guidelines as rewritten. 2nd White. Discussion followed. Glauner amended to change wording of item D. to state 'Volunteers may be nominated by a member of Dreamland Villa Community Club and an article will be written in the Citizen asking for names of candidates.' 2nd White. Amendment passed. Original motion as amended approved.

Sprint Report - Peck reported that a contract has been signed to increase the size of the area being leased by Sprint at an additional rent of $504.00 per month increasing the total monthly rent to $1200.00.

Sign-In Report tabled. Glauner asked for clarification of the usage of the sign-in sheets as to whether they were daily or monthly. They are for monthly usage.

Young reported that the permit for the sign is still being delayed because the County has stated that more changes are required for the permit. He will meet with them this week.

Bingo Report; White made a motion to remove the $800.00 off the table. 2nd Miller. Motion removed. White moved to amend motion to strike $800.00 and substitute $400.00. 2nd Miller. Discussion White. The Singles Club would advance $400.00 to Bingo if they remain in Farnsworth Hall. Discussion Gullickson, White, Glauner, Wenzel Roberts, Mller, and Peck. White moved to postpone consideration of this motion until it is determined where Bingo will be. 2nd Miller. Postponement passed. Gullickson made a motion that Bingo stays in Farnsworth Hall and be moved from Wednesday to Monday, beginning in October. 2nd Jones. Discussion followed; Peck, Gullickson, Wenzel, Glauner, Jones, Young, Henslin, and Miller. Glauner made a motion to amend the original motion to include the words 'for the month of October, November and December'. 2nd Miller. Amendment passed. Original Motion as amended passed. White stated that if the person who 2nd the motion on changing the amount from $800.00 to $400.00 agrees, he would withdraw his motion. Miller so agreed. The donation from the Singles Club was contingent on Bingo remaining in Farnswotth Hall. Gullickson brought the original motion back on the table; a motion that the Bingo Club be given $800 so that they have the money needed to change to paper bingo. The BingoCommittee will pay DVCC 10% of its net, monthly, from then on. 2nd Miller. Discussion followed; Henslin, Peck, Wenzel, Miller. Peck amended motion to state that the Bingo Committee submits bills to the treasurer for payment up to $800.00. 2nd Wenzel. Discussion followed, Jones, Gullickson, Miller, and Glauner. Motion passed. Original motion as amended voted on. Passed

Peck stated that a year ago a motion was passed to purchase new padded chairs for Read Hall up to $800.00. Gullickson asked about the disposal of the old chairs, told by Peck that they would be placed in the restaurant. Chairs cost $18.99 plus tax and approximately $16.00 to convert each chair to prevent the ends from cutting the carpet. Peck moved to purchase up to $800.00 worth of the chairs displayed. 2nd Jones. Motion passed.

NEW BUSINESS

Computer Club - Peck stated that he received a letter from the Computer Club and they want to pay back $1,000.00 of the monies given to them for the purchase of the new projector but would like to repay it in 2 installments of $500.00 each.

Travel Club - Potter stated that she has obtained 3 bids from Departures Travel for a 10% commission; Sue Sinclair Travel for a 5% on tours and 10% commission on cruises; and World Span Tours and Travel for a 12% commission. Peck moved to accept contract as written from World Span Tours and Travel with a 12% commission. 2nd Madsen. Discussion followed; Peck, Wenzel, Glauner and Gullickson. Motion passed.

Nature Walk Tree Trimming - Emmet stated that he contacted Scott Ramsey and Scott will get in touch with the Easement Committee to arrange for the trimming.

55 Overly Committee - White stated that a mailing is being readied to be sent in the fall. There was a new county law passed that all 55+ Communities must submit their policies and procedures to establish that we are in compliance with the Zoning Until this has been accomplished the County will not certify us. Peck made a motion that Bob White he made Chairperson of the 55 Overlay Committee and Dorothy Jones be Co-Chairperson. 2nd Roberts. Discussion-none. Motion passed.

At this time the gavel was passed to Emmett Wenzel, Vice-President, who will act as president during the discussion involving Dick Young, President, in an issue in which he is personally involved. Gavel Passed.

Hally Loe Contract - Peck announced the contract for Hally Loe to rent Farnsworth Hall beginning in the fall for 40 days as outlined. She is looking for a promoter and someone to run the concessions during intermission. The contract calls for $200.00 per show and $50.00 for the audition days. Peck moved to accept the contract for the Hally Loe and Dick Young Productions as written. 2nd Jones. Discussion, Gullickson, Peck, Young, Wenzel, Miller; White, and Glauner. Motion passed. Peck stated that this would be a good way for a club or activity to earn some additional funds. A Club could sell refreshments at intermission and keep 75% of the profits from the concession

Gavel returned to President Young.

Johns Villa Restaurant - Bill Henslin spoke on the need for renovations including new carpeting. Henslin made a motion that we forgive one months rent from Johns Villa Restaurant so that they can replace the carpet, repair booths, etc. this summer. 2nd Potter. No Discussion followed. Motion Passed. One month rent would be $520.00.

Sign for Johns Villa Restaurant - Bill Henslin spoke on the request from Johns Villa that a new sign be permitted because when the DVCC new sign is installed the restaurant sign will no longer be visible. He made a motion that the area by the retention pond be utilized for this sign per the drawing submitted. 2nd White. Discussion Glauner, Young and Peck. Motion passed.

ANNOUNCEMENTS

Dick Young stated that in the future if there was a necessity for a poll of the Board of Directors on a matter he feels requires a vote, he will poll all members of the Board even though a majority might have been reached before all members have been contacted

Wenzel stated he will be absent from the June and September board meetings.

Peck stated that if anyone wants to contact Dreamland during the summer we have a new Email address as follows: DREAMLANDVILLA@AOL.COM

Miller stated that he wished to be excused from the June meeting.

Madsen stated that his wife possibly would have to undergo a heart operation in a Wisconsin Hospital. He asked to be excused until the November meeting.

Peck stated he would be absent from the June meeting.

Peck moved that the meeting be adjourned. 2nd Potter. Adjoumed at 10:57 A.M.

Submitted by: Mary Anne Glauner, Secretary