DREAMLAND VILLA BOARD OF DIRECTORS MEETING
SEPTEMBER 12, 2000
OPEN FORUM
Al Penrod requested that consideration be given by the Board to promote Bingo and encouraged the residents of Dreamland Villa to have a greater participation.
Jeanne Enockson reported that the "President Only" parking sign posted in place of the Van Accessible Handicap Parking sign as ordered by the President, Maryann Benson, is in violation of the American with. Disabilities Act Federal Laws. She further stated that this action is cause for removal from office. This violation could make the Community liable for a possible fine.
Pat Ryan commented on the smoking regulations on the patio at the swimming pool at Read Hall. Russ Peck explained that the patio was part of the Rental agreement held by Johns' Villa Restaurant and therefore not the jurisdiction of the Board.
Al Karas brought to the Boards attention the danger of flying golf balls from the Farnsworth Dreamland Golf Course along 57th Street. Russ Peck explained the golf course was owned and operated by Farnsworth and the area of 57th St. was not within Dreamland Villa boundaries. Russ stated that he would try to get a petition drive started in order to notify the owners of the danger and our concern.
Paul Jones discussed the lack of harmony within the residents of Dreamland and the fact that we were a 55+ Community and therefore we should try to work together more and complain less. He specifically spoke about the constant complaints about the temperatures of the swimming pools.
Jerry Sarver questioned who authorized the expenditure and work on the 'curb cutting' at Read Hall front parking lot. He was informed that the cost was $897.00 and was authorized and approved by our President, Maryann Benson.
Billie Burham inquired as to the hiring procedures instituted by the Board and what method was used to hire employees, specifically Janet Rossman.
Russ Peck informed the assembly of the results of the case on Akron St. involving the underage residents. The case was settled to our satisfaction with the Commission ordering the immediate vacancy of the unauthorized occupants. Russ also asked for everyone's co-operation in signing petitions to remove the halfway house that is now operating illegally at Baltimore and 54th St.. In addition to signing petitions he asked that people contact the Board of Health and any other County Agency that would be beneficial in removing these illegal residents from our Community due to their being underage and the area is an eyesore. Also, Russ addressed the "No Weapons" signs in and around the Villa. These signs were put up at the order of the President, Maryann Benson without Board approval, and he ordered them taken down immediately.
Pat Schrader also spoke on the Bingo issue. She stated the conditions of the cards being used could cause a health problem. She further spoke on the smoking at the swimming pool stating that there was a smoking line in which members could smoke behind. Russ informed her that that area has been eliminated. She asked for a representation of members by area to better inform the members of the happenings at Dreamland. Pat volunteered to organize the petition drive for the removal of the halfway house.
Jim Quinn addressed the assembly with concerns regarding the delivery of the Citizen. He asked for volunteers to come forward. He also stated that he felt the Circulation Chairman should be compensated.
MEETING OPENED
Russ Peck, Acting President opened the meeting at 9:40 A.M. with 68 members and 8 Board Members present.
Roll call was taken, members present were, Bob Roberts, Dick Young, Russ Peck, Mary Anne Glauner, Paul Quinney, Emmett Wenzel, Syb Gullickson, and Bill Henslin. Members absent were; Maryann Benson, Don Miller, Max Clevenger, Jim Cook, Andy Anderson, Mitch Lindquist and Lowell Thomas.
The Treasurers Report as given by Paul Quinney will be filed for audit.
Russ Peck gave the financial report and stated that the rumors circulating about the state of the financial affairs of Dreamland Villa are unfounded. He said we are in good financial shape and owe no money or have no loans or indebtedness.
COMMITTEE REPORTS
Syb Gullickson reported the member's participation as follows, Bridge 64, Euchre 60, Cribbage 89, Canasta 36, Poker 110, and Pinochle 46. She discussed the problems relating to the lighting at the Bocce Ball Courts with an approximate cost of repairs of $1200.00. She also stated that the Special Olympics are currently using the courts and need the lighting. However, the Bocce Ball Club does not play at night and therefore questioned the practicality of the lighting expenditure. The Bocce Ball Club has requested new courts. It was suggested that bids be obtained for this renovation. A further request was made on behalf of the Bingo Club to loan them $500.00 to purchase paper cards and daubers as well as new balls. Shuffleboard requested new wax, and the Card Club has requested new playing cards. The request was made for paper Bingo cards to be used at the Wednesday sessions and the hard cards to be used at the Friday sessions. It was inquired as to the feasibility to having Bingo just once a week with the paper cards and higher jackpots.
Emmett Wenzel stated that the World Publishing Co. who publishes the directories needs to have all corrected information that is to be published in the 2001 Directory given to the office by October 1, 2000. Membership drives for members who have not paid their 2000 dues are in the works. These unpaid members will be sent letters informing them of their obligation. Emmett also stated that he was not aware of the 'curb cutting' at Read Hall. The new programable thermostats seem to be working fine and will be installed in the remaining rooms as soon as possible.
Mary Anne Glauner again reminded the members that the changes and additions to the by-laws will be voted on at the October meeting and they will be published in the Citizen for everyone's inspection.
Dick Young stated that the entertainment Committee has a profit of $40.00
OLD BUSINESS
Bill Henslin reported on the success of the Committee representing D.V.C.C. at the hearing on the underage occupants at the Akron St. address. He thanked all those who were able to attend and members at large who signed the petitions.
Mary Anne Glauner moved to approve the Proposed Rental Rules as outlined. The action was tabled for further discussion.
Dick Young stated that the drawings were almost complete for the new Dreamland sign to be erected at Read Hall. He stated that a building permit was required but was unaware of the cost of such permit.
NEW BUSINESS
Russ Peck spoke on the Absenteeism of Members of the Board, it was moved and passed that any Board Member who has missed 4 or more meeting will be contacted and asked their intention as to fulfilling their obligations as sworn Members of the Board as well as their intent as to attending the October Board Meeting.
Mary Anne Glauner moved to remove Maryann Benson from the Office of President of the Board of Directors in dereliction of duty. Discussion followed and a vote was taken. It failed. Mary Anne Glauner moved to have the President, Maryann Benson censured for the following acts of misconduct in office; 1) Violation of an Employee contract; 2) Failure to attend Board Meetings as specified in the bylaws, "Duties of the President"; 3) Failure to appoint a Nominating Committee by the September Board Meeting as outlined in the Presidents Duties; 4) Unauthorized expenditures without prior Board approval for the 'curb cutting'; and 5) Violation of the Federal A.D.A. in removing the Handicap Accessible Sign and replacing with a new sign stating "President Only" parking. Passed. The sign was ordered removed immediately by order of the Acting President and the correct sign to be erected. A letter will be sent to Maryann Benson. Russ Peck announced the members of the Nominating Committee: Janet Rossman, Chairperson, Bob Freis, Odella Tibbetts, Lottie Baumstark, and Merle White. The Committee was approved unanimously.
Mary Anne Glauner moved that January 6, 2001 be declared DREAMLAND VILLA ACTIVITIES DAY. This day is to be set aside for all activities and clubs within Dreamland Villa to be available to all the members for teaching and demonstrations. Refreshments will be served. Passed.
Paul Quinney spoke on the questionnaire sent out this summer to all the Clubs in Dreamland to respond to questions on their clubs finances. There was much discussion on the responses received, from total co-operation to being insulted to be asked the questions. This information is required in order for us to be in compliance with the rules of the IRS as well as our C.C. & R's.
Dick Young explained about the upcoming Mexican Rivera Cruise being offered by Departures Travels. We contract with Departures Travels to offer reasonable travel and tours to our members with a percentage being returned to the Villa. The cruise is for 7 days in February 2001. Those interested are to contact Departures Travel or Dick Young.
Syb Gullickson discussed the upcoming Garden Club Swap Meet, Plant Sale and Bake Sale to be held the second Saturday in November (November 11th). This will not interfere with the Veterans Day Celebration but will immediately follow it.
Mary Anne Glauner stated the need for an Employee Handbook. It was moved to form a Committee to institute such a handbook. Passed.
Syb Gullickson moved for a loan of $500.00 for the Bingo Club to be repaid over a period of 5 years. Motion tabled for further discussion.
Bill Henslin explained the policy regarding smoking at Johns Villa Restaurant. There will be an outside patio for smoking only, they will install a door on the South end for access to the patio from the pool. It was moved that Johns Villa Restaurant be allowed to alter the building to put screens in the patio area. Passed. It was recommended that ceiling fans also be installed.
Emmett Wenzel requested information regarding installing soundproofing between the walls of the Computer Room and the Wood Shop.
Russ Peck moved that Don Miller organize a Veterans Day Memorial Service. Passed.
Respectfully Submitted:
Mary Anne Glauner, Asst. Secretary