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Warwick Golf Association

By-Laws

Warwick Golf Association, Inc.

Trading as the Deer Run Men’s Golf Association (DRMGA)

Table of Contents

Article I - Organization and Objective

            Section I -        Name

            Section II -       Objective

            Section III -      Location

            Section IV -     Seal

            Section V -       Fiscal Year

Article II - Board of Directors

            Section I -        Organization

            Section II -       Powers

Article III - Officers

            Section I -        Title

            Section II -       Duties of the President

            Section III -      Duties of the Vice President

            Section IV -     Duties of the Secretary

            Section V -       Duties of the Assistant Secretary

            Section VI -     Duties of the Treasurer

            Section VII -    Duties of the Assistant Treasurer

            Section VIII -   Compensation

Article IV - Committees

            Section I -        Formation and General Rules

            Section II -       Standing Committees

            Section III -      Duties and Responsibilities

            Section IV -     Nominating Committee

Article V - Elections

            Section I -        Members

            Section II -       Board of Directors

            Section III -      Officers

Table of Contents (Continued)

Article VI - Meetings

            Section I -        Annual General Meetings

            Section II -       Special Club Meetings

            Section III -      Annual Board Meeting

            Section IV -     Regular or Special Board Meetings

            Section V -       Quorum of Club Meetings

            Section VI -     Quorum of the Board

            Section VII -    Order of Business at Club Meetings

            Section VIII -   Order of Business at Board Meetings

            Section IX -     Parliamentary Rules

Article VII - Membership

            Section I -        Membership

            Section II -       Delinquency

            Section III -      Reprimand, Suspension, and Expulsion

            Section IV -     Leave of Absence

Article VIII - Club Rules

            Section I -        Formation

            Section II -       Enforcement and Penalties

Article IX - By-Laws Amendments and Interpretations

            Section I -        Procedure for Amending
Article I - Organization and Object

Section I - Name

1.        The name of the corporation shall be the “Warwick Golf Association, INC.”, trading as the Deer Run Men’s Golf Association (DRMGA), and for designation purposes shall be referred to hereafter as the Club.

Section II - Objective

1.        The purpose for which the Club is formed is not to make profit, but to establish, maintain, and operate a social organization to further the members; interest in golf.

Section III - Location

1.        The office of the Club will be located in the City of Newport News, Virginia.  The post office address shall be: DRMGA, c/o Newport News Golf Club, 901 Clubhouse Way, Newport News, Virginia, 23608

Section IV - Seal

1.        The corporate seal shall be in the form of a shield and it shall contain the words “Warwick Golf Association”.  The center shall contain a circular form containing the initials W.G.A, a golf ball, a golf tee, and two golf clubs.  The seal shall contain the colors red, white and blue.

Section V - Fiscal Year

1.        The fiscal year of the Club shall be from April 1 through March 31 of each year.

Article II - Board of Directors

Section I - Organization

1.        The management of the Club, its property, and its affairs shall be entrusted to the Board of Directors.  The Board of Directors shall consist of a minimum of 6 members of the Club and shall be elected as described herein.  For designation purposes, the Board of Directors will hereafter be referred to as the Board.

Section II - Powers

1.        All decisions of the Board shall be by a majority vote.

2.        Set forth the conditions for membership and accept or reject proposed members forwarded by present membership.

3.        To be the ruling and final authority on any hearings on any membership, with the power to reprimand, suspend, or expel members.

4.        To determine initiation fees and annual dues.

5.        To procure services necessary to the Club’s function.

6.        Absence from four consecutive meetings unless excused by the Board or the President shall result in automatic dismissal of a Board Member.

7.        To appoint a successor to an unexpired term of a vacancy.

Article III - Officers

Section I - Titles

1.        The officers of the Club shall be President, Vice-President, Secretary, Assistant Secretary, Treasurer, and an Assistant Treasurer.  These officers shall be elected as described herein.

Section II - Duties of the President

1.        Chief Executive of the Corporation.

2.        Preside at all Club and Board Meetings.

3.        Make all necessary reports, including one annual report to the membership and the Board.

4.        Appoint all necessary committees.

5.        Enforce all rules and regulations and perform all obligations imposed by the Board.

6.        Appoint VSGA/USGA representative.

Section III - Duties of the Vice-President

1.        In absence of the President, assume the Presidential duties.

Section IV - Duties of the Secretary

1.        Custodian of the Corporate Seal.

2.        Conduct all official correspondence of the Club.

3.        Issue, by instruction, all notices for the Club.

4.        Keep all official record, except financial.

Section V – Duties of the Assistant Secretary

1.        In event that the Secretary is unable to carry out the duties of the Secretary, assume the Secretarial duties.

Section VI - Duties of the Treasurer

1.        Sign all instruments that require his signature.

2.        He is custodian of all Club funds.

3.        Collect dues and fees from the membership.

4.        Make distribution as directed by the Board.

5.        Submit reports as required by the Board, including a report to the membership at the Annual General meeting.

Section VII – Duties of the Assistant Treasurer

1.        In the event that the Treasurer is unable to carry out the duties of the Treasurer, assume the duties of the Treasurer.

Section VI - Compensation

1.        No member of the Club shall receive compensation for services rendered, except when specifically provided by the Board.

Article IV - Committees

Section I - Formation and General Rules

1.        No committee shall have the right to obligate the Club in any way or in any sum in excess of the specified budget.

2.        All committees shall report its activities to the Board when so directed.

Section II - Standing Committees

1.        The following committees can be appointed by the President:  Finance, Membership, Handicap, Entertainment, Publicity, and Tournament.

Section III - Duties and Responsibilities

1.        Finance - General supervision of the Club’s financial affairs; present a budget at the annual general meeting; recommend appropriations as necessary in emergencies.

2.        Membership - To obtain desirable prospective members; present Club’s advantages to prospective members.

3.        Handicap - Maintain active handicap listings for Association.

4.        Entertainment - Arrange all Club social events.

5.        Publicity - To advance the Club’s image to the public and to post to the news/VSGA media on all the Club’s functions.

6.        Tournament - Arrange all tournaments of the Club, including the Warwick Amateur.

Section IV – Nominating Committee

1.        This committee shall be appointed by the President.  This committee shall present at the Annual Banquet, a slate of candidates for all outgoing Board members.

Article V – Elections

Section I – Members

1.        Membership shall be by invitation only.

2.        The application must be signed by the applicant and one member, in good standing, or the membership chairman.

3.        As soon as the application is received, it shall be acted on by the Board and the Secretary notified of acceptance or rejection.

4.        No applicant shall be a member until he has paid all necessary fees.

5.        Applicant must be 18 years of age or older, unless sponsored by a parent/legal guardian.

Section II – Board of Directors

1.        Between six and eleven members shall constitute the Board.

2.        Election will be at the Annual Banquet.

3.        Their term begins at the Annual Banquet.

Section III – Officers

1.        At the Annual Board meeting, after the Annual Banquet for members, the Board shall elect from its members, a President, Vice-President, a Secretary, an assistant Secretary,  a Treasurer, and assistant Treasurer, who shall hold the office for one year, beginning at the Annual General meeting.

Article VI – Meetings

Section I – Annual General Meetings

1.        The meeting shall be held during the week of the second Monday in February at a designated place.  The Secretary shall notify the membership at least ten days prior to the meeting.

Section II – Special Club Meetings

1.        Special Club meetings can be called by the President on behalf of the Board.

2.        By the membership with an application signed by 20 members.  The application must specify a time, place, and purpose of the meeting.

Section III – Annual Board Meeting

1.        The Annual meeting of the Board shall be before the Annual General Meeting.

Section IV – Regular or Special Board Meetings

1.        These meetings shall be described by each Board as elected.

2.        Special meetings to be called by the President when written application is presented by four Board Members.

Section V – Quorum of Club Meetings

1.        To constitute a quorum, twenty percent of members in good standing must be present.

Section VI – Quorum of the Board

1.        A quorum is defined as more than 50% of the elected Board members being present.

Section VII – Order of Business at Club Meetings

1.        The order of business at the Annual Meetings of the Club shall be as follows: Call to order to determine presence of quorum, reading and disposition of any unapproved minutes, reports of Officers and Committees, election of Officers (at Annual Meeting of Board), unfinished business, new business, and adjournment.

Section VIII – Order of Business at Board Meetings

1.        The order of business at each regular Board of Directors’ Meeting shall be as follows: Reading and disposal of any unapproved minutes, reports of Officers and Committees, election of Officers (at Annual Meeting of Board), unfinished business, new business, and adjournment.

Section IX – Parliamentary Rules

1.        All meetings shall be conducted by Robert’s Rules of Order.

Article VII – Membership

Section I – Membership

1.        Membership shall be outlined in Article V.

2.        A member must hold a current Virginia Handicap Program (VHP) card, or U.S.G.A recognized handicap card.

Section II – Delinquency

1.        Membership dues are payable by the 2nd event of the season or the member shall be declared in arrears.

2.        Should the member be declared in arrears, the member can be contacted by a member of the membership committee for the purposes of determining future participation in the association.

3.        Any member in arrears will not be considered in good standing and is not eligible to vote, participate in or receive any benefits of the Club.

Section III – Reprimand, Suspension, and Expulsion

1.        The Board has the authority to discipline any individual member.

2.        The member shall have the opportunity to defend himself before the Board.

3.        The Board’s decisions are final.

Section IV – Leave of Absence

The Board may grant leaves as necessary at the Board’s discretion.

Article VIII – Club Rules

Section I – Formation

1.        All Club rules governing the Club shall be formulated by the Board in cooperation with various committees involved.

Section II – Enforcement and Penalties

1.        Each committee shall be responsible for laws related to its specified function.

2.        Each committee shall report any violations to the Board or President.

3.        The President is responsible to enforce all Club rules.

Article IX – By-Laws Amendments and Interpretations

Section I – Procedure for Amending

1.        These By-Laws may be amended by a two-thirds vote of those present at any meeting of the Club, provided that a copy of each proposed amendment shall have been made available to each member, 10 days before the meeting.

2.        The Board shall decide all question of interpretation of the By-Laws.

By-Laws Revisions