In conjunction with the annual banquet a short business meeting was held specifically
           to vote on an amendment to our constitution and to vote on membership for three new
           applicants. 

          Pres. Lee White-Hamilton called the meeting to order with a quorum present. A motion was
          made to change Articles IX and XI (as previously mailed to all members 30 days prior to the
           meeting).  Motion was passed unanimously with no negative votes.
           A copy of the changes is attached to these official minutes. 
 
           New member applications were read for Scott McElmury, Fred Gerber, and Jude Holzer.
           A motion was made and seconded to approve the applications. Motion carried unanimously
           with no negative votes. 
 
          Motion to adjourn was made, seconded and approved. 

                     The next quarterly meeting will be held on May 5, 2009 

***************************************
Constitution changes made: 

ARTICLE IX  -  PREVIOUSLY READ:  In order to conduct business, one third of the active members, in good standing, must be present.

                        CHANGED TO READ:  In order to conduct business, twenty percent
of the active members, in good standing, must be present.

ARTICLE XI – PREVIOUSLY READ:  Any change to this constitution may be made
when submitted in writing and received by all active members of the Papillion Gun Club at least thirty (30) days prior to a scheduled meeting and subsequently approved by the majority of the active members when a quorum exists.

                        CHANGED TO READ:  Any change to this constitution may be made when submitted in writing and received by all active members of the Papillion Gun Club at least thirty (30) days prior to a scheduled meeting and subsequently approved by a majority of the active members present, when a quorum exists.                             Inserted "present" as indicated
*******************************************************************

Call to Order: President Lee White‐Hamilton called the meeting to order at 7:34 PM. Officers present in addition to the President were Chuck Kopocis, Vice President; Bob Olson, Treasurer. Board Members present were Mark Richards and Randy Scheffler.

Secretary’s Report: Previous minutes were read by Chuck Kopocis. Motion to approve by Randy Scheffler, seconded by Doug Wellman and approved unanimously by the members present.

Treasurer’s Report: Bob Olson gave the treasurer’s report. Current balance as of December 1, 2008 is $9,670.25. Motion to approve by Mike Larsen, seconded by Ron Koliha and approved unanimously by the members present.

--- MEAT SHOOT REPORT: Halloween Shoot only had 15 squads and 3 tree shoots. Attendance at the Thanksgiving Shoot was much higher with over 130 squads shooting. Mark Richards had posted the Thanksgiving Shoot information on Trapshooters.com and Bob Olson had placed an advertisement in the Omaha World Herald for three days prior the shoot. Based on conversation at the shoot it is believed that this along with Morgan Stanley sponsorship contributed to the success of the shoot.

--- LEAD RECLAMATION PROJECT: Chuck Kopocis reported that the club had been negotiating with two organizations regarding the possible reclamation of lead from the range. The organization from Colorado had notified Chuck Kopocis that they were unable to negotiate other contracts in the area and that they were not interested in coming to Nebraska just for Papillion Gun Club at this time. The other organization which is local is planning on running some test runs on the range and will then determine if they are interested in entering into an agreement with PGC. Any lead reclaimed during the test runs will remain the property of PGC.

--- TAX EXEMPTION STATUS: Bob Olson stated that he needs information regarding number of people  involved and hours expended from all coaches and instructors using the club for training or other volunteer efforts for use within the annual tax exemption request.

--- TRAP EXPANSION PROJECT UPDATE: The three new trap fields and houses are completed from a structural standpoint. Mark Richards stated that care needs to be taken when opening the new trap doors due to their weight. Additional dirt work needs to be completed in the spring. The need for lights for the new fields was discussed under new business.

--- Lee White‐Hamilton expressed the club’s gratitude to everyone that helped on construction of the new traps. Bill Beerline suggested non‐member volunteers that assisted on the range expansion be invited to the 2009 Annual Banquet. Rick Jones and Bill Beerline will provide Lee White‐Hamilton a list of

--- ANNUAL BANQUET: The 2009 Annual Banquet will be held on February 7, 2009. The Banquet night will also be designated a quarterly meeting night so that a quorum is present to vote on proposed changes to the Papillion Gun Club Constitution. Proposed changes to the constitution will be sent to all members at least 30 days in advance of the banquet. The following volunteers will be helping with the banquet: Bar: Mike Larsen; Cooking: Bill Beerline, Bob Olson, Randy Scheffler, Schuman and Jack Ruff; Set‐up and Decorating: Susan Eberle with help from Papillion Trap Team parents.

--- RANGE EXPANSION LIGHTING: Gary Jones with Echo Electric described recommended lights which are the last big obstacle to finish the entire project and make it usable for team practices. He stated that the cost of the lights alone excluding poles and hardware is $3,045.00. Four new poles are needed for the expanded range area. The membership was asked to investigate the possibility of obtaining poles as either a donation or at a reduced price. Rick Jones was to present Bob Olson with all outstanding bills for work completed to date on the range expansion project. A motion was made by Bob Olson to pay all outstanding bills and authorize the officers to decide on the new lights, seconded by Jack Ruff and approved unanimously by the members present.

--- NEW MEMBERS: The following two applicants were approved by the membership: Troy Paul Bernard and Greg Kadrlik. Lee White‐Hamilton stated that both applicants are current NRA members. Steve Maas moved to accept these two members; Mike Brown seconded the motion and the vote was unanimous for approval.

--- Randy Scheffler moved that the meeting be adjourned and Mike Larsen seconded the motion. The vote was unanimous for adjournment.

--- The meeting was adjourned.

---The next quarterly meeting will be held on February 7, 2009 during the Annual Banquet.

 Call To Order:    VP-Chuck Kopocis called the meeting to order at 7:30 PM. Officers present in addition to VP were Bob Olson, Treas.; Jim Maloney, Secy.; and board members Mark Richards and Randy Scheffler.

Secretary’s Report:   Previous report read. Motion to approve by Ken Ritter, seconded by Dan Thiele and approved unanimously by the members present.
Treasurer’s Report:  Bob Olson gave the Treasurers Report. Largest expenses were 24 pallets of rocks-$12,927.60 and insurance -$4342.74. Balance now $3838.29. Motion to approve by Ken Ritter, seconded by Duane Maresch and approved unanimously by the members present.

 OLD BUSINESS:

n  SCOTTISH RITE SHOOT: Will be Wednesday, Sep. 17, 2008. Jim Maloney will send out an email soliciting volunteers to work the shoot.

n  Chuck Kokocis thanked all the volunteers with special thanks to Bill Beerline, Duane Maresch, Rich Thorpe and Lee White-Hamilton for cleaning the grounds prior to the Papillion WASP-B shoot. Thanks to all that helped the day of the shoot.

n  Congratulations to members summer successes. Members had success at WASP-B, ATA, and Nationals this past summer.

n  TRAP UPDATE: Rick Jones gave us an update of the project. We’re still waiting to finish the grading- and pouring the concrete for the sidewalk and runways – schedule is uncertain as we’re still hoping for someone to donate some dirt as well as the concrete.

NEW BUSINESS:

n  FIVE-STAND: On Saturday, October 4, 2008 about noon. Cost will be $7/25. We’ll need volunteers to work the bar and food. Members are invited to come down and shoot 5-stand if interested.

n  LEAD RECLAMATION project: We’ve invited two proposals – one company from Colorado and a local one. They have taken samples but have not yet given us their proposals. Initial indications are that there is a good amount of lead in the shooting fields available for reclamation.

n  NEW ROCK PRICES were announced. They are $4 per 25 rocks for members and $5/25 for guests

n  ANNUAL PICNIC and CLUB CHAMPIONSHIP will be held on Sunday, October 12, 2008

n  FALL MEAT SHOOTS : Morgan Stanley will again sponsor in 2008.

a.     HALLOWEEN:      Sunday, October     19, 2008

b.    THANKSGIVING: Sunday,  November 23, 2008

c.     CHRISTMAS:        Sunday, December 21, 2008

n  FALL HUNTER EDUCATION CLASSES: sign up with Chuck Kopocis - ckopocis@cox.net

a.     Tuesday, Oct. 14^th               b. Thursday, Oct 16^th       c. Tuesday, Oct. 21^st               d. Thursday Oct. 23^rd

n  Several coaches announced that they planned to double their donation from $10 per shooter on their team to $20 for the coming year and they hoped that all other teams would follow suit. Bob Olson moved “that since some clubs elected to donate $20 we recommend that all other clubs follow suit and the fees submitted to the club by March 15, 2009”. Motion was seconded by Ken Ritter and approved unanimously by the members present.

n  Ken Ritter initiated a discussion of raising the yearly dues and then refunding a portion to those members who volunteer throughout the year. This raised the issue of our constitution, which covers the issues of raising dues and members work responsibilities. The issue of a membership ‘quorum’ was also raised and it was decided by the officers that Bob Olson and Ken Ritter would look into the matter and report back to the membership with any recommendations which could be voted on at that time.

n  NEW MEMBERS: The following two applicants were approved for membership: Jeff Strohmyer and Dennis Bergeron were submitted for membership. Bob Olson moved to accept these two members; Rich Thorpe seconded the motion and the vote was unanimous for approval.

n  Dan Thiele moved that the meeting be adjourned and Bob Olson seconded the motion. The vote was unanimous for adjournment.

n  Bill Beerline provided some excellent BBQ pork and chicken for the members

n  The meeting was adjourned.

  The next quarterly meeting will be held on December 2^nd, 2008

Call To Order:    Lee White-Hamilton, Club President, called the meeting to order at 7:30 PM.

Secretary’s Report:   Previous report read and approved by the membership.

Treasurer’s Report:  Bob Olson gave the Treasurers Report. Largest expense was 24 pallets of rocks-$11,664. Balance now $5,441.91. Treasurers report was approved by the membership.

OLD BUSINESS:

n  TRAP UPDATE: We’re waiting on grading- then Kewitt will be paving sidewalk and runways – schedule is uncertain

n  TAX UPDATE: Bob Olson read letter from County Tax Office – due to our ‘significant educational activities’, we will be totally exempt from taxes this year.

n  CLARIFICATION OF ROCK COSTS: We operate strictly on the honor system and hope we don’t have to change our procedures. When members and guests shoot, the charges are $3.00 / 25 for members and $4.00/25 for guests. Please be sure to pay for your shooting.

n  THANKS TO COACHES:  Special thanks to all the coaches who have been using our range for their team practices. Also a special thanks to Bill Beerline for his help subsidizing the kids.

n  POSTING OF TEAM PRACTICES: We will attempt to have all team practice times and number of traps used posted in the clubhouse so members will know when times are available for open shooting. A calendar is already posted in the clubhouse and is updated with the shoots and membership meeting dates.

NEW BUSINESS:

n  ELECTIONS: Ken Ritter conducted the annual election of Gun Club Officers. Lee White-Hamilton was re-elected President; Chuck Kopocis was re-elected Vice-President; Bob Olson was re-elected Treasurer; and Jim Maloney was elected Secretary. Also Blake Thorpe was re-elected as an At-Large Board Member for a 3-Year Term.

n  SCOTTISH RITE SHOOT: Scheduled on Wednesday, May 21^st. We need volunteers to work this shoot, especially “certified range officers”.

n  NEW MEMBERS: The following six applicants were approved for membership: Randy Scott; John Alexander; Michael Tyree; Mary Jo Rump; Robert Bartolomei; and Steve Mass.

The meeting was adjourned.

  The next quarterly meeting will be held on September 9^th, 2008

Call To Order:    Lee White-Hamilton, Club President, called the meeting to order at 7:30 PM.

Officers in attendance: Lee White-Hamilton, President – Present; Chuck Kopocis, Vice President – Present;
Bob Olson, Treasurer – Present; Carol Smith, Secretary – Absent
Board Members:  Randy Sheffler – Present; Mark Richards – Present; Blake Thorpe – Absent

 Secretary’s Report:   Carol was not present so no previous minutes were available.

     -- President White-Hamilton stated that in Carol’s absence, Jim Maloney would be appointed as Acting
        Secretary.
Treasurer’s Report:  Bob Olson gave the Treasurers Report. No questions or comments were made.
     --Motion to approve report   by Ken Ritter; seconded by Dan Thiele.  Motion Passed Unanimously

OLD BUSINESS
     --  No Old business was brought up

 NEW BUSINESS

1. No new membership applications
2. Thanks to Toby and  Bob for work on new range area. The new traps are available to be installed when the area if finished.
3. The Pepsi vending machine which we had on temporary loan has been replaced by our new machines. The temporary machine has been donated to the club by Pepsi and is available if any member would like to make a reasonable offer. If no bids are received it will be auctioned at the DU banquet at the Club in April.
4. St. Patrick’s Day Shoot will not be held this year as previous ones have been relatively unproductive.
5. Thursday Night League:
   1. Due to multiple past problems, the Board of Directors (BOD) has decided to cancel the existing Thursday Night League and in its’ place they proposed a new, “Member Invitational League”.
   2.  The BOD then presented a set of rules for the new league for discussion and approval.
   3.  Much discussion followed regarding the reasons for the change.
   4. Randy Scheffler moved that the new League rules be accepted as written and presented at a future organizational meeting for the new league. Bob Knapp seconded the motion. The motion passed with a vote of 30 in favor; 0 opposed; and 2 abstaining.
   5. There will be an organizational meeting on Thursday, Feb. 21 with the League Manager and Team leaders where the new rules will be presented by the Club Board.

 Motion to Adjourn by: Dan Theile   Seconded by Mike Larson.  Motion passed unanimously.

Meeting adjourned at 8:25PM

  The next quarterly meeting will be held Tuesday, May 6, 2008